Provide Quick and Convenient Support for Remote Staff with G Suite Tools

Thousands of companies were caught off-guard by the sudden need to have the majority of their staff work from home. Fortunately, Google G-Suite has the secure, reliable tools you need to regain productivity — remotely.  

The world is a different place than it was only a few weeks ago. The reality of the coronavirus pandemic has caught many companies off-guard, with few structures in place to support widespread work from home initiatives that had to be triggered in the space of a few days. With whole states requiring individuals to shelter in place and many more recommending limited contact, office buildings throughout the country and the world are empty. This has caused a significant challenge for organizations without any remote work procedures in place, particularly in terms of lost productivity as well as security challenges. Fortunately, Google G-Suite tools are the ideal solution to keeping your teams efficiently connected until the environment is deemed safe to work collectively again.

Google G Suite Coronavirus

Using Google G Suite to Support Remote Staff in the Wake of COVID-19

While there are no official estimates of the number of individuals in the US currently working from home due to the coronavirus pandemic, it’s easy to guess that the number is in the hundreds of thousands simply by nature of picking a few of the largest employers: Google, Amazon, Facebook and Microsoft. Each of these giants recommended that employees stay home if at all possible, and it’s been a period of adjustment for all involved. These organizations and many thousands more are also curtailing employee trips, which increases the need for robust online collaboration tools. With Google G-Suite, companies can quickly deploy inexpensive solutions that can keep their teams connected.

Collaborative Editing with Docs, Sheets and Slides

One of the strongest points of Google G-Suite is the ability to edit documents, presentations and spreadsheets together in real-time. Since G-Suite is entirely cloud-based, your team plus any external contractors or customers can instantly see changes that are being made on the screen. Your organization can lock documents so only comments can be added, track changes and make suggestions — all without compromising the security or integrity of the original document. What’s more is that the process is incredibly intuitive and user-friendly, making it ideal for teams of all ages and levels of technical ability.

Google Hangouts

Need to quickly spin up a conference call between multiple participants, or call a team meeting? Google Hangouts is about to become your favorite tool! This easy-to-use solution provides live chat, video and audio calls or a mix of all three. Up to 25 people can meet with video and audio options, while up to 150 can share a group chat meeting. Getting started with this platform is easy, but it can quickly become chaos unless you appoint someone the facilitator to help keep track of a multi-sided conversation.

Sharing Google Calendars

Are you already using Google Calendar for your personal life? If so, why not share it with your team? Google Calendar quickly integrates with other G-Suite products, allowing you to create Google Hangout meetings from within your Google calendar application. It couldn’t be easier to use, as Calendars can even auto-generate call-in numbers for conferencing and links to reduce the steps required to keep your projects moving forward.

Knock Their Socks Off with Google Slides

Giving presentations remotely can be fraught with technical issues — files that are too large to download, confusion on where you are located within the presentation, ensuring that everyone is viewing the same content and more. Whether you’re pitching a new idea to a client or your boss, Google Slides has all the key presentation options that you’ve come to appreciate with other platforms but with the added ease of presentation that you would expect from a G-Suite product.

Helping your staff stay productive at home doesn’t have to include tremendous overhead or implementing expensive new tools. With Google G-Suite, you can be confident that your content is securely tied to access controlled by personal or corporate Google accounts. Want to learn more about incorporating Google G-Suite for your staff? Contact the professionals at SureTec at (503) 389-8015 in the Portland Metro area or 937-240-2881 for support in Cincinnati, Dayton or Columbus. Our team of IT experts will help ensure that you have the G-Suite solutions that you need to support your remote workers during the coronavirus pandemic . . . and beyond!

Nick Hess

Nick Hess is an authority for IT services in Portland, OR. Nick's team at SureTec IT has helped numerous companies with their day-to-day IT service needs. Nick also has years of experience with Google G Suite, Microsoft 365, and business VoIP Services.

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